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COVID-19 Policies

UPDATED 8.31.20

General Information

The TXST School of Music faculty and staff are committed to best practices for the health, safety, and wellness of all of us.  In addition to the general safety measures that have been taken by the university, additional protocols have been enacted for our general welfare during this time of great challenge.

 

Compliance with TXST guidelines is required

- Mask Up.  Cloth facial coverings are required at all times.  Confirm that your facial covering meets CDC guidelines that both your nose and mouth are covered.

- Make Space.  Engage in physical distancing as much as possible.  A minimum of 6 feet is encourage when possible.  No hanging around the lobby!

- Wash Up. Encourage hand washing and use of hand sanitizer.  Don’t touch your face.

- Cover Up.  Cover your mouth during sneezing and coughing.

- Clean Up.  Custodial services will spray classrooms and rehearsal spaces nightly with a hospital-grade sanitizer.  Cleaning supplies are available in classrooms, offices, and practice room areas.

- Daily self-assessment.  Conduct a daily self-assessment.  Stay home if you feel ill or are presenting any symptoms.  Notify your instructors that you will miss class and contact your physician or the Student Health Center.  Do not enter the Music Building if you are feeling ill. 

 

COVID-19 Testing | Reporting | Response Steps

- The School of Music will follow the procedures outlined by the university.

 

Additional Measures for the School of Music

HVAC systems have been optimized for an increased number of air exchanges and higher percentages of outdoor air.  When possible, the humidity rate has been increased.

HEPA filters have been placed in each classroom, which should remain on at all times.  Two large HEPA filters have been placed in each of the large rehearsal halls (MUS216, MUS222, and MUS224) and will be operating during the open times between scheduled classes/rehearsals in these rooms.

Classes and ensembles have been moved to larger rooms when possible to allow for greater physical distancing.

The northeast section of the Pleasant Street Garage is restricted for use by the School of Music for outdoor instruction and rehearsals to ensure greater safety.

All courses, applied instruction, and ensembles (including those listed as face to face) will accommodate student requests for online learning options.  Due to their specialized nature, SRT Labs – MU1180, MU2180, MU3180, and MU4180 and Bobcat Marching Band are only offered face-to-face. 

All students, faculty, and staff members are expected to be responsible and respectful members of our community.  Remember that our behavior outside the building and off-campus should be in alignment with best practices and safety protocols to ensure the safety and well-being of us all.

Plexiglass shields are available for faculty offices to ensure appropriate physical distance.

School of Music student groups meeting in the Music Building must comply with room occupancy restrictions (less than 50% of posted room capacity).  Attendance must be documented, and a seating chart must be established and adhered to following the university’s social distancing guidelines when possible. Weekly attendance and seating charts must be submitted to the music organization liaison, Krystyn Jensen (kj21@txstate.edu) for contact tracing as needed. 

Signs have been placed throughout the building to promote optimal traffic patterns.  Rooms with two entry ways will have one door designated for entrance and the other for exit.  NOTE:  The horseshoe area is one-way only for the fall.

 

Guidelines for Wind and Brass Instruments

Instruments that produce a high amount of water in their horn (primarily brass instruments) are responsible for collection and sanitary disposal of the water. No water may be expelled onto the floor of any classroom or practice room. Sanitary options for emptying your water are a) a plastic zip-lock bag containing a cloth infused with a disinfectant like Lysol, b) a sealable container, or c) a puppy pad. Consult with your applied instructor for how you can address the collection and sanitary disposal of the water for your instrument.

Woodwinds must place their used swabs/cleaning cloths in a sealable container after use (ex. a zip-lock bag) and then either disposed of in the proper receptacle or laundered with soap and hot water after each use. Do not leave a damp swab in your case. Have extra swabs/cleaning cloths on hand at all times. If you develop water between your key and the pad, do not blow it out; rather, use cigarette paper or another pad-drying paper instead.

Double Reeds/Reed Instruments: avoid leaving used reeds and reed tools on the music stands while testing and working on them before or during rehearsal. Keep your reeds and reed tools in their bags/boxes and place them in a sealable container (ex. zip-lock bag). 

 

In Class Instruction

- In compliance with university policy, all face to face instruction is limited to indoor space occupant density to 50% or less of the room capacity.  If necessary, this will be accomplished by dividing the student population into A and B groups.  The groups will alternate between face to face and indirect (Zoom) instruction.  During the first week of classes, speak with instructors to change from either A or B groups to optimize your daily schedule when possible.  NOTE:  Occupancy is not equal to the number of seats in a room.

- All courses (including those listed as face to face) will accommodate student requests for online learning options. Due to their specialized nature, SRT Labs – MU1180, MU2180, MU3180, and MU4180 are only offered face to face. 

 

Lessons

- Lessons will be offered in varying modalities.  Speak with your applied instructor to determine the mode and location of your lesson.

- Faculty will accommodate student requests for online learning options.

- Face-to-face instruction in faculty offices may not exceed 30-minutes for high emitters/60-minutes for others.  Facial coverings must be worn in offices during lessons.

- Instructional spaces for lessons must be left vacant for a minimum of 30-minutes for air exchange between room uses.

- Lessons with high emitters may be 60-minutes in duration if held in a large space or outside.

- Students and faculty are responsible for cleaning and disinfecting surfaces before and after each use.

- From Thursday, August 27th until the morning of Tuesday, September 1st, students needing to reserve a practice room for their Applied Lessons will be able to do so by filling out a Practice Room Applied Lessons Reservation Form. 

 

Ensembles

- Ensembles directors will delay face-to-face rehearsals until the third week of classes and will begin the semester online.  Ensembles directors will consult with health professionals and the Director of the School of Music to determine if face-to-face rehearsals will commence or be delayed further.

- Specialized facial coverings and bell covers will be provided to appropriate members of ensembles.  Appropriate facial coverings and bell covers are mandatory for all ensemble events.

- Safety protocols will be observed including shorter rehearsal periods, use of larger spaces and/or reduced personnel. 

- Indirect participation for each ensemble will be allowed for those seeking an accommodation.

- Initial ensemble placements will be determined without regard to the preferred rehearsal modality of the participants.  After the initial placements, ensemble directors will review the participants’ requests and will retain the initial placement while adjusting the roster for general balance of face-to-face participants.  

- Select performances may occur including virtual performances, online streaming, and performances in outdoor spaces. 

- Students and faculty are responsible for cleaning and disinfecting of surfaces before and after each use.

- Due to their specialized nature of the Bobcat Marching Band, this ensemble is only offered face-to-face.

- Review the specific plans for each ensemble via the respective website.

Band Area

Choral Area

Jazz Area

Latin Music Studies Area

Opera Area

Orchestra Area

Practice Rooms

- Throughout the summer, custodial services provided thorough cleaning of the Music Building practice rooms.

- Precise schedules have been prepared for each practice room to ensure a minimum of 30 minutes for air exchange between uses.  Additionally, HEPA filters will be placed in practice rooms used by high emitters (singers, wind players, and brass players).  The HEPA filters must be turned on at the end of your practice session and be allowed to run during the vacant time until the next assigned user.

- From Thursday, August 27th until the morning of Tuesday, September 1st students needing to reserve a practice room for their Applied Lessons will be able to do so by filling out a Practice Room Applied Lessons Reservation Form.

- Beginning Monday, August 31st, students may request a Practice Room by filling out the Practice Room Reservation Form. Reservations should be made no less than 48 hours in advance to allow time for processing. For each reservation, you will receive a confirmation email including your requested time and assigned room. Keep these for your records as specific names and practice times will not be posted publicly to ensure compliance with FERPA regulations. 

- Practice times are limited to 1 hour time slots to allow for safe practice and proper air exchange.

- Access to the Music Building and Colorado Hall practice rooms will be restricted by keycard access.  Music majors, faculty, and staff will have keycard access.

- No practice room may be used unless it has been checked out, and it must be used ONLY by the person who has reserved it to ensure accuracy of contact tracing.

- Users of the practice rooms are responsible for disinfecting surfaces before and after each use with provided materials.  To protect the keyboard, only the sanitizer provided may be used.

- Piano and percussion practice rooms will be allocated as they have been in the past (pianists will be issued a key to specific rooms and percussionist students will check-out keys through the music library).

- When possible, students are advised to use the same practice room for each use.

- Wash hands before and/or use hand sanitizer before and after each use. 

 

Degree Related Recitals

- Equipment for live streaming has been installed in the Performing Arts Center Recital Hall.  All recitals in PERF will have the capacity for live streaming.  Live streaming is NOT provided in the Music Building Recital Hall, but is encouraged when possible.  An archive audio recording will be provided to the recitalist and to the Music Library.

- The maximum time that a recitalist may use the hall is 1 hour which includes 15-minutes for set up and 45-minutes for the performance.

- The recitalist and a collaborative artist may participate in the recital.  Both must enter and exit the stage wearing facial coverings.

- Once in place, the recitalist may remove their facial covering and perform while facing toward the house and away from the collaborative artist.  A maximum of 30-minutes of music may be performed if the recitalist’s facial covering is removed at any point.  Collaborative artists must wear facial coverings at all times.

- Collaborative artists must be located a minimum of 12-feet from the recitalist.

- Small ensembles (5 players max) may be included in the performance.  All participants must wear facial coverings for the entire performance.  The soloist must wear facial coverings for the entire recital if additional participants are included beyond the collaborative artist.

- The total time in the performance venue cannot exceed 45-minutes from the start time of the recital. 

- Stands, chairs, and the keyboard will be disinfected by the PERF staff at the end of recitals, and two large HEPA filters will run between recital times.

- A limited number of viewers (10 or less) may attend the live streaming in 209E and must comply with all TXST safety protocols.

- Students who prefer to perform their recitals in an off-campus venue, requests must be approved by the applied instructor and the recital committee.  The School of Music will not provide recording services.  The student is responsible for providing a recording of their approved off-campus degree-related recital to the music library within five days of the date of the recital.

-If your recital is required for your degree, you will need to submit a Faculty Signature Form before your recital date. The Faculty Signature Form is now available electronically. To successfully submit this form, you must attach a confirmation from each member of your faculty committee. Until your FSF is accepted, your recital will be scheduled as tentative. Candice Mongellow in the PERF will not be able to schedule rehearsals in that hall until you are confirmed.